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A MOTION accepting response to the 2014 Annual Budget Ordinance, Ordinance 17695, Section 23, Proviso P1, executive services-administration; and authorizing the release of $200,000 currently held in reserve.
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WHEREAS, the 2014 Annual Budget Ordinance 17695, Section 23, Proviso P1, related to executive services-administration, states that $200,000 should not be expended or encumbered until the executive transmits a report and motion, by May 31, 2014, on the status of standardizing business processes and systems involving the county's new enterprise systems, and
WHEREAS the new enterprise systems, launched as part of the Accountable Business Transformation project (ABT) in January 2012, include a combination of new business processes and enabling technology applications associated with:
1. The Oracle EBS system for financial and procurement operations;
2. The PeopleSoft human capital management (HCM) system for human resources, employee benefits and payroll operations; and
3. The Hyperion system for budgeting, and
WHEREAS the King County council accepted a June 28, 2013, report from the executive that documented the status and metrics for the initial stabilization phase of systems and business processes associated with the new enterprise systems, and
WHEREAS, the King County council has requested a report on the standardization phase of the new enterprise systems, which is intended as a follow up to the June 28, 2013 stabilization report, and
WHEREAS, the report on standardization has been jointly prepared by the department of executive services, including the finance and business operations division, the business resource center, the human resources division and the office of performance, strategy and budget, and
WHEREAS, the King County executive has transmitted to the council a report that contains the required information responding to Ordinance 17695, Section 23, Proviso P1, including:
1. An updated definition of standardization;
2. The outcome of the recent patch project involving Oracle EBS;
3. The planned strategy for prioritizing and addressing remaining implementation issues;
4. Metrics for measuring the completion of the stabilization phase and the progress towards standardization;
5. A dashboard summary that forecasts the status of remaining stabilization work and upcoming standardization activities for 2014 and 2015; and
6. A description of the 2014 and 2015 deliverables, including a schedule and anticipated benefits;
NOW, THEREFORE, BE IT MOVED by the Council of King County:
1. The council acknowledges receipt of the executive's report in compliance with the 2014 Annual Budget Ordinance 17695, Section 231, Proviso P1, which is enclosed as Attachment A to this motion.
2. The proviso response is hereby accepted and the $200,000 currently held in reserve in Ordinance 17695, Section 23, executive services-administration, is hereby released.