Drafter
Clerk 10/13/2006
title
AN ORDINANCE making a supplemental appropriation of $375,000 to ITS - technology services and making a net supplemental appropriation of $935,000 to the building repair and replacement fund for the expected potential costs of program planning and obtaining a master use permit for the construction of a new building on Goat Hill to house a consolidated elections facility, data center and the sheriff's criminal investigation division, for consultant services to develop a statement of requirements for a countywide data center; and for the purpose of conducting due diligence on properties brought forth through broker assisted property search for sites for a potential consolidated elections facility, and/or a data center and/or the sheriff's criminal investigation division; and amending the 2006 Budget Ordinance, Ordinance 15333, Sections 106 and 114, as amended, and Attachment B, as amended.
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BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
SECTION 1. Ordinance 15333, Section 106, as amended is hereby amended by adding thereto and inserting therein the following:
ITS--TECHNOLOGY SERVICES - From the information and telecommunication - data processing fund there is hereby appropriated to
ITS - technology services $375,000
SECTION 2. Ordinance 15333, Section 114, as amended, is hereby amended by adding thereto and inserting therein the following:
From several capital improvement project funds there is hereby appropriated and authorized to be disbursed the following amounts for the specific projects identified in Attachment A to this ordinance.
Fund Fund Name Amount
3951 BLDG REPAIR/REPL SUBFUND $935,000
ER1 Expenditure Restriction:
Of the appropriation for CIP project 395840, Jail Health Services Remodel, $1,046,132 shall not be expended or encumbered until the council appropriates additional funds for construction of the Jail Health Services Medical Remodel project 395840.
ER2 Expenditure Restriction:
Of this appropriation for CIP project 322200, $300,000 transferred from the veterans services fund balance shall be expended solely for acquisition or development of housing for indigent veterans referred by the King County veterans services program.
ER3 EXPENDITURE RESTRICTION:
Of the appropriation for CIP project 377142, accountable business transformation project, $165,000 shall be expended solely to provide quality assurance and oversight for this project by the council auditor.
ER 4 EXPENDITURE RESTRICTION:
Of this appropriation, $25,000 in CIP Project 316xxx, Seahurst Environmental Center, may be expended or encumbered only after the Seahurst Environmental Center has secured an equal amount of cash or in-kind contributions in private or nonprofit donations.
ER 5 EXPENDITURE RESTRICTION:
No portion of the funds appropriated for CIP Project A00480, 60 Ft Trolley Buses (Breda Conversion), shall be expended for an upgrade of the electric trolley overhead power system until the executive has submitted and the council approved by motion a business case for the proposed overhead wire upgrade, which shall, at a minimum, include:
A. Data on the frequency, duration, timing and causes of unplanned electrical substations shutdowns in the subject wire segment;
B. Analysis correlating substation shutdown information with the periods of potential undervoltage identified in the LTK Engineering Services's November 1, 2004, Breda Trolleybus Traction Simulation Study;
C. Analysis of the range of potential service interruptions attributable to the addition of Breda trolleys, including the number of coaches delayed and the duration of such delays; and
D. Analysis of potential operational preparations for, and responses to, substation shutdowns that could be undertaken to minimize or eliminate the possibility of service disruptions attributable to the addition of Breda trolleys.
The business case report and motion must be filed in the form of 11 copies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff of the budget and fiscal management committee and the transportation committee or their successors.
P1 PROVIDED THAT:
By September 30, 2005, the executive shall submit a report on bus layover space in Bellevue and options for disposition of the transit-owned property adjacent to the Meydenbauer Center.
The report must be filed in the form of 15 copies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff for the transportation committee or its successor.
P2 PROVIDED FURTHER THAT:
Of this appropriation, no funds shall be expended or encumbered for CIP project 013087 at the Bow Lake transfer station, for CIP project 003161 at the Factoria transfer station or for CIP project 013303 at the Algona transfer station until the council has approved by motion the milestone report analyzing system needs and capacities as required in Ordinance 14971.
The report and proposed motion must be filed in the form of 15 copies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff of the natural resources and utilities committee or its successor.
P3 PROVIDED FURTHER THAT:
Of the appropriation for CIP project 377143, benefit health information project, $2,983,162 shall not be expended or encumbered until after the council has approved by motion a business case that has been reviewed and approved by the project review board.
Of the appropriation for CIP project 377136, jail health electronic medical records project, $1,675,000 shall not be expended or encumbered until after the council has approved by motion a business case that has been reviewed and approved by the project review board.
Of the appropriation for CIP project 377152, electronic court records automated indexing project, $357,145 shall not be expended or encumbered until after the council has approved by motion a business case that has been reviewed and approved by the project review board.
The business cases, roadblock document and human resources implementation plan shall be transmitted by a separate motion for each CIP project. The business cases, roadblock document, human resources implementation plan and motions must be filed in the form of 15 copies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff for the budget and fiscal management committee for the accountable business transformation and jail health electronic medical records projects and the lead staff for the labor, operations and technology committee for the benefit health information and electronic court records projects.
P4 PROVIDED FURTHER THAT:
The appropriation for CIP project 395XXX, skybridge feasibility study, shall be used solely to hire a consultant to study the feasibility of replacing the skybridge between the King County corrections facility and the King County courthouse. Reasonable oversight and management expenses incurred by facilities management division are acceptable. The feasibility study shall, at a minimum, include analysis of (1) alternative below-grade inmate transfer configurations, including possible adaptive reuse of existing administration building spaces and vertical shafts; (2) demolition costs for the skybridge; (3) space utilization and operational impacts on affected agencies; and (4) costs and benefits associated with each alternative, taking into account the cost-benefits associated with possible concurrent site and public right-of-way construction for the new county office building.
The feasibility study must be filed in the form of 16 copies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff of the budget and fiscal management committee and the lead staff of the law justice and human services committee or their successors.
P5 PROVIDED FURTHER THAT:
No portion of the funds appropriated for CIP project A00025, operating facilities improvements, shall be expended for the issuance of an RFP for the sale of the north Lake Union property currently occupied by the transit maintenance facility or for predesign of a replacement maintenance facility until the executive has submitted and the council approved by motion a request for proposal (RFP) for the sale of the north Lake Union property. The RFP should include an option for sale of the property without the provision of a replacement facility by the proposer.
The request for proposal and proposed motion must be filed in the form of 15 copies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff of the budget and fiscal management committee or its successor.
From several capital improvement project funds there is hereby appropriated and authorized to be disbursed the following amounts for the specific projects identified in Attachment A to this ordinance.
P6 PROVIDED FURTHER THAT:
A. Of the appropriation for CIP project 395xxx, Elections Consolidation Programming and RFP, $75,000 shall only be expended or encumbered for completion of elections functions consolidation programming and the development of a request for proposal (RFP) for an open competitive public process to consolidate King County elections consistent with the intent of motion 12099. The RFP shall be submitted by the executive for council approval by motion no later than October 15, 2005.
B. The RFP shall seek to, at a minimum:
1. Solicit proposals from a wide range of building owners and managers to; either lease all or a portion of an existing building, lease with ownership options, purchase, or construct a facility for consolidation of King County elections.
2. Consolidate elections functions including elections administration and operations functions currently located in the King County Administration Building and mail ballot operations currently located in the mail ballot operations satellite (MBOS) facility plus projected growth, but excludes King County elections warehouse functions currently located at the county's 14th Avenue and Fir warehouse, public records archives storage and King County ITS data center operations.
3. Incorporate the completed elections space needs program including specialty programming requirements for ballot processing to address alternatives for improved efficiency and operational consistency.
4. Incorporate council approved recommendations informed by the independent reviews and audit of King County elections including:
a. The King County Independent Task Force on Elections
b. The Independent Management Audit
c. Citizen's Election Oversight Committee
5. Emphasize high quality facilities and spaces that will enhance and encourage an environment of cultural change within King County Elections.
6. Emphasize regional location near the population center of King County, in close proximity to freeways, access to transit facilities, and include a parking plan to address high volume peak elections parking needs.
7. Incorporate the requirement that any costs associated with necessary tenant improvement to meet the elections programming requirements are included in the proposal.
8. Allow for alternative financing opportunities such as 63-20 IRS Tax Code lease/lease back, or build to suit/lease to own methodologies.
C. The RFP must be filed in the form of 15 cpies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff of the budget and fiscal management committee or its successor.
P7 PROVIDED FURTHER THAT:
No funds in excess of those appropriated by this ordinance shall be expended or encumbered for the acquisition of the real property, or interests therein, located at 1130 Rainier Avenue South, in Seattle.
P8 PROVIDED FURTHER THAT:
Of the appropriation for CIP project 395554, district court FMP, the project manager will work to support the development by the office of management and budget, in conjunction with the facilities management division and the district court, of a scope of work for the district court facilities master plan (FMP). This scope of work should be based upon the council's adopted district court operational master plan and shall include budget, schedule, tasks, milestones and criteria for consultant selection and request for proposals (RFP) development. The scope of work shall also include provisions for interaction between interested parties including: (1) a coordinated staff monitoring group that is comprised of executive, district court and council staff; and (2) an advisory group made up of representatives of the executive, district court and contract city representatives. The remaining $45,000 for CIP project 395554 shall only be used for space planning work related to the district court facilities master plan directly necessary for support of negotiations of the district court contracts.
P9 PROVIDED FURTHER THAT:
For CIP project 395xxx, regional justice center site master plan, $40,000 shall be expended solely for immediate parking analysis, space needs and planning analysis, and initial project management.
P10 PROVIDED FURTHER THAT:
For CIP project 395xxx, regional justice center site master plan, for the purposes of considering any request for future appropriation authority for this project, a work plan shall be developed identifying both phase one short-term goals and phase two long-term goals. The plan shall describe how the executive will address the needs associated with and identified in county on-going and adopted plans and policies, including but not limited to, the District Court Operational Master Plan (OMP), the District Court Facilities Master Plan, the Superior Court targeted OMP, the Sheriff's Office Operational Assessment, the Integrated Regional Justice Assessment and the 2005 Space Plan. In addition, the plan shall show how stakeholders shall be consulted and coordinated from the city of Kent, the prosecuting attorney's office, the sheriff's office, the office of management and budget, the office of public defense, the King County law library, the department of adult and juvenile detention, the community services division, the facilities management division, and the transit division. The plan shall also consider criminal justice council recommendations as part of the planning effort. The detailed work plan shall include a scope of work, tasks, schedule, needed resources and milestones. The plan should also include a description of the proposed group that will be responsible for the oversight of the planning effort and also identify the other county agencies that will need to participate in the planning work.
P11 PROVIDED FURTHER THAT:
Of this appropriation, no funds may be expended or encumbered on the Lakewood Park Community Center project 316560 until the executive transmits and the council approves by ordinance an agreement between the county and the Technology Access Foundation relating to the construction, ownership, use and operation of the facility.
P 12 PROVIDED FURTHER THAT:
Of this appropriation, $750,000 shall be expended or encumbered solely for the purpose of performing due diligence including but not limited to such things as hiring consultants, placing deposits, structural, environmental, geotechnical, zoning, appraisal, legal and cost analysis, on potential property opportunities that are brought forward through a broker assisted property search using as guidelines criteria as were developed for the solicitation for offer process and approved by the council in Motion 12307, which the facilities management division shall conduct in parallel with the Goat Hill predevelopment work. Properties that may be suitable but not fully comply with the criteria shall also be evaluated. The facilities management division shall convene a weekly session of a working group to be composed of representatives of the council, prosecuting attorney's office and the executive branch. The facilities management division shall brief the working group on properties that are brought forward as they emerge through the broker process. Information provided on properties may be confidential and confidentiality must be maintained.
In addition to the weekly reports, the facilities management division shall report to the county council results of the broker assistance process, including a report on each potential property reviewed. The final report is due no later than December 31, 2006.
The report required by this proviso must be filed in the form of 11 copies with the clerk of the council, who will retain the original and will forward copies to each councilmember and to the lead staff of the capital budget committee, provided that no legal or confidentiality requirements of any particular transaction is violated.
SECTION 3. Attachment A, dated October 11, 2006, to this ordinance hereby amends Attachment B to Ordinance 15333, as amended, by adding thereto and inserting therein the projects listed in Attachment A to this ordinance.