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AN ORDINANCE relating to establishing the Harborview construction and infrastructure division in the department of executive services; and amending Ordinance 14199, Section 11, as amended, and K.C.C. 2.16.035 and Ordinance 11955, Section 12, as amended, and K.C.C. 2.16.100.
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STATEMENT OF FACTS:
1. The Harborview construction and infrastructure division ("the HCID") of King County's department of executive services shall be responsible for managing all county capital projects at Harborview Medical Center, including those paid for through the 2020 Proposition 1 Levy and the annual property tax authorized under RCW 36.62.090. The 2026-2027 proposed operating and capital budgets for county-managed projects at Harborview is $425 million.
2. The nature of the programs for which the HCID shall be responsible is financially significant and the public health policy implications for the projects will have a long-term effect on the residents of King County. For example, the $1.74 billion 2020 Proposition 1 Levy will support public health, safety and seismic improvements to Harborview Medical Center facilities, including construction of a new hospital bed tower and renovation and upgrading of existing facilities. The bed tower is projected to open in 2032. The policy implications from this will directly impact the county's ability to continue providing medical and trauma services to residents, including Harborview's mission population, with the HCID as the lead agency on determining the county's needs for capital projects at Harborview.
3. Having the director of this vital division confirmed by the council will enhance the accountability and performance of King County's capital facilities programming at Harborview.
4. Irrespective of the title used by the executive branch regarding the position that is responsible for managing the HCID, under K.C.C. 2.16.020.D., divisions are headed by managers.
BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
SECTION 1. Findings. The county council has determined due to the nature of the programs involved and the public policy implications, appointment of director of the Harborview construction and infrastructure division shall be subject to confirmation by the council in accordance with K.C.C. 2.16.100.
SECTION 2. Ordinance 14199, Section 11, as amended, and K.C.C. 2.16.035 are hereby amended to read as follows:
A. The county administrative officer shall be the director of the department of executive services. The department shall include the records and licensing services division, the finance and business operations division, the facilities management division, the fleet services division, the airport division, the office of risk management services, the administrative office of emergency management, ((and)) the administrative office of the business resource center, and the Harborview construction and infrastructure division. In addition, the county administrative officer shall be responsible for providing staff support for the board of ethics.
B. The duties of the records and licensing services division shall include the following:
1. Issuing marriage, vehicle/vessel, taxicab and for-hire driver and vehicle, and pet licenses, collecting license fee revenues, and providing licensing services for the public;
2. Enforcing county and state laws relating to animal control;
3. Managing the recording, processing, filing, storing, retrieval, and certification of copies of all public documents filed with the division as required;
4. Processing all real estate tax affidavits; and
5. Acting as the official custodian of all county records, as required by general law, except as otherwise provided by ordinance.
C. The duties of the finance and business operations division shall include the following:
1. Monitoring revenue and expenditures for the county. The collection and reporting of revenue and expenditure data shall provide sufficient information to the executive and to the council. The division shall be ultimately responsible for maintaining the county's official revenue and expenditure data;
2. Performing the functions of the county treasurer;
3. Billing and collecting real and personal property taxes, local improvement district assessments, and gambling taxes;
4. Processing transit revenue;
5. Receiving and investing all county and political subjurisdiction moneys;
6. Managing the issuance and payment of the county's debt instruments;
7. Managing the accounting systems and procedures;
8. Managing the fixed assets system and procedures;
9. Formulating and implementing financial policies for other than revenues and expenditures for the county and other applicable agencies;
10. Administering the accounts payable and accounts receivable functions;
11. Collecting fines and monetary penalties imposed by district courts;
12. Developing and administering procedures for the procurement of and awarding of contracts for tangible personal property, services, professional or technical services, and public work in accordance with K.C.C. chapter 2.93 and applicable federal and state laws and regulations;
13. Establishing and administering procurement and contracting methods, and bid and proposal processes, to obtain such procurements;
14. In consultation with the prosecuting attorney's office and office of risk management services, developing and overseeing the use of standard procurement and contract documents for such procurements;
15. Administering contracts for goods and services that are provided to more than one department;
16. Providing comment and assistance to departments on the development of specifications and scopes of work, in negotiations for such procurements, and in the administration of contracts;
17. Assisting departments to perform cost or price analyses for the procurement of tangible personal property, services, and professional or technical services, and price analysis for public work procurements;
18. Developing, maintaining, and revising as may be necessary from time to time the county's general terms and conditions for contracts for the procurement of tangible personal property, services, professional or technical services, and public work;
19. Managing and developing financial policies for borrowing of funds, financial systems, and other financial operations for the county and other applicable agencies;
20. Managing the contracting opportunities program to increase opportunities for small contractors and suppliers to participate on county-funded contracts. Also, the finance and business operations division shall submit an annual report as required by K.C.C. 2.97.090;
21. Managing the apprenticeship program to optimize the number of apprentices working on county construction projects. Also, the finance and business operations division shall submit an annual report as required by K.C.C. 12.16.175; and
22. Serving as the disadvantaged business enterprise liaison officer for federal Department of Transportation and other federal grant program purposes. The disadvantaged business enterprise liaison officer shall have direct, independent access to the executive on disadvantaged business enterprise program matters consistent with 49 C.F.R. Sec. 26.25. For other matters, the disadvantaged business enterprise liaison officer shall report to the manager of the finance and business operations division.
D. The duties of the facilities management division shall include the following:
1. Overseeing space planning for county agencies;
2. Administering and maintaining in good general condition the county's buildings except for those managed and maintained by the department of natural resources and parks and the Metro transit department as provided in K.C.C. chapter 4.56;
3. Operating security programs for county facilities except as otherwise determined by the council;
4. Administering all county facility parking programs except for public transportation facility parking;
5. Administering the supported employment program;
6. Managing all real property owned or leased by the county, except as provided in K.C.C. chapter 4.56, ensuring, where applicable, that properties generate revenues closely approximating fair market value;
7. Maintaining a current inventory of all county-owned or leased real property;
8. Functioning as the sole agent for the disposal of real properties deemed surplus to the needs of the county;
9. In accordance with K.C.C. chapter 4A.100, providing support services to county agencies in the acquisition of real properties, except as otherwise specified by ordinance;
10. Issuing oversized vehicle permits and issuing franchises, permits, and easements for the use of county property except franchises for cable television and telecommunications;
11. Overseeing the development of capital projects for all county agencies except for specialized roads, solid waste, public transportation, airport, water pollution abatement, surface water management projects, and parks and recreation;
12. Being responsible for all general projects, such as office buildings or warehouses, for any county department including, but not limited to, the following:
a. administering professional services and construction contracts;
b. acting as the county's representative during site master plan, design, and construction activities;
c. managing county funds and project budgets related to capital projects;
d. assisting county agencies in the acquisition of appropriate facility sites;
e. formulating guidelines for the development of operational and capital project plans;
f. assisting user agencies in the development of capital projects and project plans, as defined and provided for in K.C.C. chapter 4A.100;
g. formulating guidelines for the use of life cycle cost analysis and applying these guidelines in all appropriate phases of the capital process;
h. ensuring the conformity of capital project plans with the adopted space plan;
i. developing project cost estimates that are included in capital project plans, site master plans, capital projects, and project budget requests;
j. providing advisory services, feasibility studies, or both services and studies to projects as required and for which there is budgetary authority;
k. coordinating with user agencies to assure user program requirements are addressed through the capital development process as set forth in this chapter and in K.C.C. chapter 4A.100;
l. providing engineering support on capital projects to user agencies as requested and for which there is budgetary authority; and
m. providing assistance in developing the executive budget for capital projects; and
13. Providing for the operation of a downtown winter shelter for homeless persons between October 15 and April 30 each year.
E. The duties of the fleet services division shall include the following:
1. Acquiring, maintaining, and managing the motor pool equipment rental and revolving fund for fleet vehicles and equipment, the equipment rental and revolving fund and the wastewater equipment rental and revolving fund. Metro transit department vehicles determined by the Metro transit department director to be intricately involved in or related to providing public transportation services shall not be part of the motor pool;
2. Establishing rates for the rental of equipment and vehicles;
3. Establishing terms and charges for the sale of any material or supplies that have been purchased, maintained, or manufactured with money from the motor pool and equipment revolving fund, the equipment rental and revolving fund, and the wastewater equipment rental and revolving fund;
4. Managing fleet and equipment training programs, stores function, and vehicle repair facilities;
5. Administering the county alternative fuel program and take-home assignment of county vehicles policy; and
6. Inventorying, monitoring losses, and disposing of county personal property in accordance with K.C.C. chapter 4.56.
F. The duties of the airport division shall include managing the maintenance and operations of the King County international airport, and shall include the following:
1. Developing and implementing airport programs under state and federal law including preparing policy recommendations and service models;
2. Managing and maintaining the airport system infrastructure;
3. Managing, or securing services from other divisions, departments, or entities to perform the design, engineering, and construction management functions related to the airport capital program, including new facilities development and maintenance of existing infrastructure; providing support services such as project management, environmental review, permit, and right-of-way acquisitions, schedule and project control functions; and
4. Preparing and administering airport service and supporting capital facility plans and periodic updates.
G. The duties of the office of risk management services shall include the management of the county's insurance and risk management programs consistent with K.C.C. chapter 2.21.
H. The duties of the administrative office of emergency management shall include the following:
1. Preparing and planning for emergencies and disasters;
2. Providing effective direction, control, and coordination of operations before, during, and after emergencies and disasters; and
3. Being responsible for the emergency management functions defined in K.C.C. chapter 2.56 and K.C.C. 2A.310.
I. The duties of the administrative office of the business resource center shall include the following:
1. The implementation and maintenance of those systems necessary to generate a regular and predictable payroll through the department of human resources;
2. The implementation and maintenance of those systems necessary to provide regular and predictable financial accounting and procedures through the finance and business operations division;
3. The implementation and maintenance of those systems necessary to generate regular and predictable county budgets, budget reports, and budget management tools for the county; and
4. The implementation and maintenance of the human resources systems of record for all human resources data for county employment purposes.
J. The duties of the Harborview construction and infrastructure division shall pertain to the Harborview Medical Center, which is generally described in the definition of "medical center" in K.C.C. 2.42.010. For the purposes of this section, Harborview Medical Center specifically includes those current and future capital projects at locations or buildings to be added to the medical center. The duties of the division include the following:
1. Managing the planning, contracting, and construction of all county capital projects at Harborview Medical Center, including new construction and major maintenance projects in accordance with K.C.C. chapter 2.42;
2. Managing the planning, contracting and construction of all other capital projects at Harborview Medical Center not otherwise planned, contracted, and constructed by the University of Washington in accordance with K.C.C. chapter 2.42 or the hospital services agreement; and
3. Serving as the lead agency in directing and coordinating capital budget requests from Harborview Medical Center, including ensuring that budget requests are compatible with the county's budgeting process.
SECTION 3. Ordinance 11955, Section 12, as amended, and K.C.C. 2.16.100 are hereby amended to read as follows:
A. Exemptions from the requirements of the career service personnel system shall be consistent with the provisions of Sections 550, 350.10 and 350.20 of the King County Charter. Key subordinate units, as determined by the county council, and departmental divisions shall be considered to be executive departments. Divisions of administrative offices shall be considered to be administrative offices for the purpose of determining the applicability of the charter provisions.
B. The county administrative officer, directors, chief officers and supervisors of departments, administrative offices, divisions, key subordinate units and other units of county government as required by law shall be exempt from the requirements and provisions of the career service personnel system.
C.1. The following are determined by the council to be key subordinate units due to the nature of the programs involved and their public policy implications and appointments to these positions shall be subject to confirmation by the council:
a. the chief information officer of the administrative office of information resource management;
b. the deputy director of the department of elections;
c. the manager of the records and licensing services division; ((and))
d. the ((director)) manager of the road services division; and
e. the manager of the Harborview construction and infrastructure division; however, if the Harborview construction and infrastructure director in the executive's office as of the effective date of this ordinance is made the inaugural manager of the division, then that person shall not require confirmation.
2. When an ordinance is enacted designating a position as a key subordinate unit, no person then serving in the position shall continue to serve for more than ninety days after such an enactment, unless reappointed by the executive and confirmed by the council.
D. If an administrative assistant or a confidential secretary, or both, for each director, chief officer of an administrative office and supervisor of a key subordinate unit
are authorized, those positions are exempt from the requirements and provisions of the career service personnel system.