Drafter
Clerk 05/01/2012
Title
AN ORDINANCE relating to the establishment of countywide fleet standards for light duty and general use cars and trucks, and adding a new section to K.C.C. chapter 4.56.
Body
STATEMENT OF FACTS:
1. King County owns and operates over two thousand light-duty vehicles, including transit nonrevenue vehicles.
2. These vehicles are managed by various county divisions, including fleet administration, transit, solid waste and the King County international airport.
3. Expanding upon and standardizing the collaborative management practices utilized by county fleet managers will result in countywide vehicle maintenance and replacement efficiencies and cost savings.
4. Having common fleet standards, including uniform routine maintenance and replacement programs, can facilitate shared resources between agencies and reinforce a sustainable and efficient fleet maintenance strategy.
BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
NEW SECTION. SECTION 1. There is hereby added to K.C.C. chapter 4.56 a new section to read as follows:
A. Fleet administration shall annually identify countywide fleet standards for cars, trucks, sport utility vehicles and other nonrevenue vehicles. These standards shall apply to fleets managed by the fleet administration, solid waste, transit and airport divisions and shall be developed as follows:
1. The fleet managers of the fleet administration, solid waste, transit and airport divisions shall annually review the inventory of cars, trucks, sport utility vehicles and any other nonrevenue vehicles identified to be replaced in the coming year. The fleet managers shall assign a standard for each class of vehicle. If a vehicle meeting the standard is not available through an existing procurement contract, the fleet managers shall collaborate to determine the best method of procurement of the vehicle.
2. To the extent practicable, the original equipment manufacturer's recommended routine maintenance schedules, as specified by the use of the vehicle, shall be adhered to for all nonrevenue county fleet vehicles. Fleet managers may, at their discretion, document and adjust the frequency of routine service intervals where a deviation from the recommended routine maintenance schedule is indicated due to factors including, but not limited to, vehicle age, mileage, service hours or operating environment.
3. Vehicle replacement cycles shall, to the extent practicable, be consistent for each class of vehicle. The optimal mileage at which each class of vehicle should be replaced shall be established by the fleet managers using criteria such as purchase price, depreciation and maintenance costs. All county fleets will apply the same criteria to establish the optimal mileage and the maximum life cycle.
4. The countywide fleet standards shall be evaluated by county fleet managers biannually, to coincide with the biennial budget cycle, and updated if needed.
5. The manager of the fleet administration division shall have lead responsibility for facilitating the biannual evaluation of countywide fleet standards.
B. The executive shall annually transmit an electronic copy and one paper copy of the King County fleet standards to the clerk of the council by August 31 for distribution to all councilmembers and the lead staff for the transportation, economy and environment committee, or its successor. The report shall include:
1. Vehicle types for purchase for standard passenger cars, trucks and sport utility vehicles for the next calendar year,
2. Standard maintenance schedules for routine safety and service work for each type of vehicle; and
3. Vehicle life including both optimal mileage and maximum life cycle for vehicle replacement planning."